Quotation Generator
Send a priced quote with validity and terms.
Quote details
About Quotation Generator
Create a professional quotation or estimate with line items, a discount, taxes, a validity date and terms and conditions, then export it as PDF or DOCX ready to send.
A quotation is an offer, and an invoice is a demand for payment. They look similar and are treated very differently, so sending the wrong one is more than a labelling mistake.
Line items, optional items, taxes and a validity date, exported as a PDF.
- Processed on your deviceEverything you open or type here is handled by this page and never uploaded anywhere.
- No queue, no limitsNothing waits on a server, so the only limit is your own hardware.
- No account neededNo sign-up and no email address required.
How Quotation Generator works in your browser
The form is rendered to a PDF in this tab and saved straight to your device. Your pricing, your margins and the client’s name exist only in this page — which matters, because a set of quotations is a complete picture of what you charge and who you are pitching to.
A validity date is the field most often left off and the one that causes the most trouble. A quotation with no expiry is an open offer, and being held to a price quoted eight months ago is a real commercial risk rather than a theoretical one.
Give the quotation a number and keep it. When the work is agreed, the invoice should reference that number — which is what turns a disputed invoice into a short conversation.
When to use it
Pricing a job for a client before any work is agreed. Offering tiered options where some line items are marked optional. Producing a formal estimate a client can take to their own approvals process. Quoting without registering your rates and client list with a third-party service.
Read more about this
Frequently asked questions
Can I mark some items as optional?
Not as a separate group. Every line item counts towards the total, so list an optional extra in the notes or terms, or send it as a second quotation.
Does it handle taxes?
Yes, applied across the line items with the total computed for you. Check the rate against the rules for your own jurisdiction before sending.
Why include a validity period?
It sets an expiry on your pricing, which protects you if costs change and gives the client a reason to decide rather than sit on it.